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Information on processing personal data by Art Works Sp. z o.o.

1. Administrator of personal data

The Administrator with reference to personal data of natural persons, with whom Art Works sp. z o.o. concluded the sales agreement of the products or whose personal data is processed by Art Works sp. z o.o. for marketing purposes (hereinafter referred to as „Personal data”) is Art Works sp. z o.o. with its seat in Łomianki, at ul. Kampinoska 2, 05 - 092 Łomianki, entered into the Entrepreneurs’ Register KRS conducted by the District Court for Warsaw Capital City in Warsaw, XIV Commercial Division of the National Court Register under the number: 0000047711 (hereinafter referred to as „Administrator”).

2. Purposes for processing personal data

The purpose of processing Personal data is:

a)   performing the sales agreement of the products, as well as seeking by the  Administrator any claims connected with their non-performance as well as defense against such claim reported by the business partner of the Administrator;

b)   marketing of products and own services of the Administrator as well as profiling the personal data, aiming at adjusting the offers and commercial information prepared by the Administrator to the individual needs, expectations and interests of the persons to whom the data refers.

3.    Legal bases for processing personal data

Personal data will be processed on the basis of the legal bases provided below:

a)  in the scope of marketing of products and own services of the Administrator, as well as profiling the personal data, aiming at adjusting the offers and commercial information prepared by the Administrator to individual expectations, needs and interests of the persons to whom it refers  – art. 6 it. 1 let. a of the EU Regulation 2016/679 of 27 April 2016 on protection of natural persons in connection with processing personal data and repealing the directive 95/46/WE (hereinafter referred to as „GDPR”), i.e. on the basis of the consent of the person to whom it refers as well as on the basis of art. 6 it. 1 let. f in conjunction with the motif  47 of the GDPR preamble, i.e. for the realization of legally justified  interest of the Administrator, being direct marketing of products and own services of the Administrator;

b)  in the scope of realization of the sales agreement of products, including assuring contact or in other issues connected with the agreement – art. 6 it. 1 let. b and f GDPR, i.e. within the frames of the legally justified interest of the Administrator, being the need to inform about all issues connected with the agreement concluded, as well as a possibility to seek by the Administrator the claims connected with the agreement and defense against such claims reported by the business partner of the Administrator;

c)  in the scope of conducting accounts and other accounting documentation and settlements of sales agreement of products – art. 6 it. 1 let. c GDPR, i.e. within the frames of fulfilling legal obligations imposed on the Administrator resulting from the balance sheet and tax law provisions.

4. Recipients of data

The access to Personal Data which may have the following data recipients:

a)   authorise employees and co-workers of the Administrator;  

b)  service providers to whom by means of the agreement the processing of Personal Data was entrusted for the purposes of realization of the services provided for the Administrator, in particular the entities providing IT services and their authorized employees, in the scope necessary for the proper performance of these services;

c)  the entities authorised to obtain Personal Data on the basis of the commonly applicable law provisions;

d) the suppliers of the services supplying the Administrator in technical or organizational solutions, allowing for the realization of the agreement on commercial cooperation and  managing the organization of the Administrator, in particular the courier and postal companies;

e)  suppliers of legal services and advisors and supporters of the Administrator in seeking claims, in particular law offices, tax and vindication companies.

5. Storage period of personal data

The Administrator will store personal data of the Users for the period necessary to realize the purposes of processing personal data; in case of processing personal data for concluding and performing the sales agreement of the products offered by means of the Service the period will be equal to the date for limitation of claims which may result from in connection with such an agreement, whereas in case of processing personal data for marketing purposes the Administrator may process this data until recalling the consent for its processing by the person to whom the data refers.

6.  Rights connected with processing personal data

The person to whom the data refers has the right to:

a)  demand from the Administrator access to the personal data concerning him, including to obtain from the Administrator a copy of his personal data being subject to processing. Such a copy will be transferred by means of electronic means, unless the person to whom the data refers demands to have it transferred in another manner;

b)  demand from the Administrator to have immediately corrected the personal data concerning him in the scope in which it is incorrect or to have it completed, in particular by means of presenting additional statement, if such a supplementation does not remain in contradiction with the purpose of processing personal data;

c) demand from the Administrator to have immediately removed the personal data concerning him, in cases and under the principles defined in the commonly applicable law provisions, in particular in art. 17 GDPR;

d) demand from the Administrator to limit the processing of personal data concerning him in cases and under principles defined in the commonly applicable law provisions, in particular in art. 18 GDPR;

e)     transfer his personal data in cases and under the principles defined in the commonly applicable law provisions, in particular in art. 20 GDPR;

f)      lodge a complaint to the President of the Office of Personal Data Protection or other competent bodies executing the supervision over the compliance with the provisions on personal data;

g)  recall at any time the consent for processing personal data for the purposes, referred to in point  3 let. b) above, whereas recalling the consent does not affect the consistency with the processing law, which was made on the basis of the consent before its recalling. Recalling the consent for processing personal data is possible by means of sending e-mail to the address: rodo@robertkupisz.com ;

The right to lodge an objection towards processing personal data

In cases in which processing personal data by the Administrator takes place on another basis than: the consent of the person to whom the data refers, the necessity to perform the agreement or the necessity to fulfill legal obligation imposed on the Administrator, the persons to whom the data refers may, at any time lodge and objection – for the reasons connected with its particular situation – towards processing concerning personal data. The Administrator must not process personal data covered with an objection unless he shows the need to process this personal data for establishing, seeking or defending the claims or other important, legally justified bases to process personal data, superior towards the interests, rights and freedoms of the persons, to whom the data refers. 

Irrespective of the abovementioned, if the purpose for processing personal data is direct marketing or own services of the Administrator the person to whom the data refers has the right, at any time, to lodge an objection towards processing his personal data for the purposes of such marketing.  

7. Priciples for collecting personal data

Providing Personal Data by the person to whom the data refers is a condition to conclude and perform the sales agreement of the products. Failing to provide the data marked in the form of order as the one required prevents from the Administrator to conclude and realize the agreement.

Expressing the consent for processing personal data for marketing purposes as well as profiling the personal data aiming at adjusting the offers and commercial information prepared by the Administrator to individual expectations, needs and interests of the persons, to whom the data refers is fully voluntary.  

8. Contact with administrator

In all issues connected with processing personal data and realization of the rights granted to the persons, to whom the data refers one may contact the Administrator, referring the correspondence to the address: Art Works Sp. z o.o. ul. Cybernetyki 19A, 02-677 Warszawa with an inscription „Protection of Personal Data” or to the e-mail address: rodo@robertkupisz.com

 

Information on processing personal data by Ary Works Sp. z o.o. for economic entities

 

1.     Administrator of personal data

The Administrator with reference to the personal data of natural persons with whom Art Works sp. z o.o. concluded the agreements for commercial cooperation or natural persons, constituting the Staff of legal persons or other organizational units, with which Art Works sp. z o.o. concluded such agreements (hereinafter referred to as „Personal data”) is Art Works sp. z o.o. with its seat in Łomianki, at ul. Kampinoska 2, 05-092 Łomianki, entered into the Entrepreneurs’ Register of KRS conducted by the District Court for Warsaw capital city in Warsaw, XIV Commercial Division of the National Court Register under the number: 0000047711 (hereinafter referred to as „Administrator”).

2.     The purpose of processing personal data

The purpose for processing Personal data is to perform the agreements for commercial cooperation, as well as seeking by the Administrator any claims connected with their non-performance, as well as defense against such claims reported by the business partner of the Administrator.

3.  Legal bases for processing personal data

Personal data will be stored on the basis on the legal bases provided below:

a)     in the scope of realization of the agreement for commercial cooperation including assuring the contact or for other issues connected with the agreement– art. 6 it. 1 let. b and f of the EU Regulation 2016/679 of 27 April 2016 on protection of natural persons in connection with processing personal data and on free flow of such data and repealing the directive 95/46/EC (hereinafter referred to as „GDPR”), i.e. within the frames of performing agreement for commercial cooperation and within the legally justified interest of the Administrator being the need to inform about any issues connected with the agreement concluded as well as possibility to seek by the Administrator the claims connected with the agreement and defense against such claims reported by the business partner of the Administrator;

b) in the scope of conducting the accounts and other accounting documentation and settlements of the agreement for commercial cooperation – art. 6 it. 1 let. c GDPR, i.e. within fulfilling the legal obligations imposed on the Administrator resulting from the provisions of balance sheet and tax law.

4.     Recepients of data

The access to Personal Data shall have the following data recipients:

a)     authorised employees and co-workers of the Administrator;

b)     service providers to whom by means of the agreement processing of Personal Data was entrusted for the purposes of the realization of the services provided for the Administrator in particular the entities providing IT services and their authorised employees, in the scope necessary for proper performing these services;

c)   the entities authorised to obtain Personal Data on the basis of the commonly applicable law provisions;  

d)   the suppliers of services supplying the Administrator in technical and organizational solutions, allowing for realization of the agreement for commercial cooperation and managing the organization of the Administrator, in particular courier and postal services;

e)   suppliers of legal and advisory services and supporting the Administrator in seeking claims in particular law offices, tax and vindication companies.

5.  Storage period of personal data

a)  in case of processing personal data on the basis referred to in point 3 let. a) above – the period equal to the period of limitation of any claims for the non-performance or improper performance of the agreement for commercial cooperation”.

b)  in case of processing personal data on the basis referred to in point 3 let. b) above –

the period required with balance sheet law provisions.

6.  Rights connected with processing personal data

The person to whom the data refers to, has the right to:

a)  demand from the Administrator to have the access to the personal data concerning him, including to obtain from the Administrator the copy of his personal data being subject to processing. Such a copy will be transferred with the electronic mail unless the persons to whom the data refers demands to have it transferred in another manner;

b)   demand from the Administrator to have immediately corrected the personal data concerning him, in the scope in which it is improper and have it completed in particular by means of presenting an additional statement, if such a supplementation does not remain in contradiction with the purpose of processing personal data;

c)  demand from the Administrator to have his personal data removed immediately, in cases and under principles defined in the commonly applicable law provisions in particular in art. 17 GDPR;

d) demand from the Administrator to have the processing of his personal data limited in cases and under principles defined in the commonly applicable law provisions in particular in art. 18 GDPR;

e)  transfer his personal data in cases and under principles defined in the commonly applicable law provisions in particular in art. 20 GDPR;

f) lodge a complaint to the President of the Office of Personal Data Protection or other competent bodies executing the supervision over complying with the provisions of personal data.  

 

The right to lodge an objection towards processing personal data

In cases in which processing personal data by the Administrator takes place under another basis than the necessity to perform the agreement for commercial cooperation or the necessity to fulfill the legal obligation imposed on the Administrator the person to whom the data refers may,  at any time lodge an objection– for the reasons connected with his special situation – towards processing personal data concerning him. The Administrator must nit process personal data covered with the objection, unless he shows the need to process this personal data for establishing, seeking or defending the claims or other important, legally justified bases to process this personal data, superior towards the interests, rights and freedoms of the person, to whom the data refers.

7. The principles of collecting personal data 

Providing the Personal Data by the person to whom the data refers is a condition for concluding and performing the agreement for commercial cooperation. Failing to provide the data marked in the agreement on commercial cooperation as required prevents the Administrator for concluding and realizing the agreement.

8. Contact with the administrator

In all issues connected with processing personal data and realization of the rights granted to the persons, to whom the data refers may contact the Administrator, referring the correspondence to the address: Art Works Sp. z o.o. ul. Cybernetyki 19A, 02-677 Warszawa with an inscription „Personal Data Protection” or to the email address: rodo@robertkupisz.com

 

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